Council Meetings

Last Modified: April 28, 2016
by Stan Dyck

PSEC meetings are held monthly on the first Monday of the month from September through June. The September meeting is normally the second Monday since Labor Day also falls on the first Monday. You can always check the PSEC calendar to see the time and location of the next meeting.

Attendees are the Council executive committee and one or two PSEC Representatives from each member society. Member societies are responsible for designating a representative to attend as a voting member.

Agendas for the meeting are posted here roughly a week before the meeting. Make suggestions and corrections in the comments field of the agenda document.

  • March 4th, 2019 Meeting Minutes
    1. Call to Order
    2. Approval of Agenda
      • Two items added, agenda is approved
    3. Approval of Minutes
      • Due to snow, last meeting was held virtually and no minutes were recorded
    4. Around the Room
      • Covered upcoming events
      • How do we all handle email distribution?
        • Mailchimp is a good tool to utilize
    5. Treasurer Report
      • Fair was cancelled – refunds
      • Missing money from Eventbrite, this is being looked in to
        • Do we get fees back from Eventbrite when we cancel?
      • All the money from the tables is taken care of
      • Everyone who had a booth was reimbursed
      • Were there any costs associated with cancelling the fair? Unclear.
      • Do we need an action for someone to report out at the next meeting what the consequences of cancelling the engineering fair was (refunds, details, etc.)
      • Dues: most organizations have paid
    6. Calendar
      1. PSEC Meetings – first Monday of every month
      2. Mentor Nights
        1. March 13th Shoreline
        2. April 10th Bothell
        3. Potentially more to come
      3. No date solidified for ISOW
        1. Looking at dates in June
    7. Website Updates
      1. Added engineers of the year award pages, contains photos and bios
      2. Announcement for the fair cancellation
      3. WordPress software is due for a major update, have been waiting until after the fair and banquet to initiate
        1. Shouldn’t notice any differences
      4. Stan has taken a new position similar to this one in a different organization and its taken a lot of his time so it is his intention to not come back as webmaster for PSEC in the future
        1. Louie: do you know any contacts that might be interested? Stan: No
        2. This should come up as a future agenda item
        3. Stan is happy to facilitate the transition
    8. Engineering Fair Report
      1. Beth is not here and the fair was cancelled
    9. Banquet Report
      1. 61st annual PSEC awards banquet was held in February. All 7 awards handed out that night. 58 people served. Speaker did a good job and stayed within the time limit. Event ended at 9:15, comfortably paced event. Photos are on the dropbox.
    10. Mentor Nights
      1. Upcoming events
        1. See Calendar
      2. Mentor Coordinator
        1. Issues with eventbrites for mentor nights and being able to capture the majors/specialties of mentors. Need to have a new template that we can put nicer pictures on the announcements.
        2. Also looking in to Seattle U and Highline – roughly may timeframe
        3. Justin is interested in taking on the Mentor Coordinator role
        4. 7-10 mentor nights a year, occurring September – June
          1. Different schools have different preferences for dates
          2. Some schools have not held a mentor night for several year, but we would like to restart (Seattle U, UW Bothell
        5. Everett Community College has a mentor night run by their collegiate SWE section
        6. Is there a history/file that documents the past mentor nights we’ve had?
          1. There is currently no file. We are hoping the mentor night coordinator can start taking charge of documentation
        7. The description that was provided sounded like it was more related to communicating with colleges, but what Louie is describing sounds more like managing eventbrites.
          1. The scope is too big for one person to manage, which is why other people become POCs for different schools. The coordinator would manage the volunteers.
        8. Historically, it’s been managed 1 person 1 event. Always end up with return mentors. Different contact lists for each school. Each school is looking for different things.
        9. Justin – make sure  you get access to dropbox and wordpress from Stan
        10. How much can we reimburse for food? $3/head up to $300 max
          1. Dave Butcher is the treasurer
          2. Contacts are not identified on the PSEC site
    11. Membership discussion
      1. How to get nontraditional groups to be members of PSEC? How do we represent them?
      2. The organization of other groups is not clear
      3. What about PMI?
      4. American Society of Plumbing Engineers?
      5. Do we have a statement of membership benefits? What are we communicating to people when we invite them?
      6. Main benefits:
        1. Engineering Awards
        2. Engineering Fair
        3. Mentor Nights
        4. Inter-society trading of knowledge
    12. Regional Science Fair call for judges
      1. Kathi emailed out flyers
      2. Saturday March 16th in Bellevue
      3. Details in the flyer for how to sign up
    13. Action Item Review
    14. Adjourn
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Previous Meeting Minutes

Minutes are posted usually within a week after the meeting date.

  • March 4th, 2019 Meeting Minutes April 1, 2019 Call to Order Approval of Agenda Two items added, agenda is approved Approval of Minutes Due to snow, last meeting was held virtually and no minutes were recorded Around the Room Covered upcoming events How do we all handle email distribution? Mailchimp is a good tool to utilize Treasurer Report Fair was cancelled – refunds Missing money from Eventbrite, this is being looked in to Do we ...
  • December 3rd, 2018 Meeting Minutes February 18, 2019 Call to Order Meeting led by Kathy Approval of Agendas Kathy Motions to approve Agenda approved Approval of Minutes Meetings not available to approve yet Around the Room Beth Mendy – planning the engineering fair, here to give updates, represents EWB, chapter meeting on 3rd Tuesday Marina Dannecker – SWE holiday party and board meeting coming Charles – Next meeting will be the 3rd Monday ...
  • November 5th, 2018 Meeting Minutes February 18, 2019 November 5, 2018 PSEC Meeting Call to Order Meeting called to order at 6:08pm Approval of Agenda Motion to approve agenda, seconded, approved Approval of Minutes Marina just got access to the wordpress account and will post meeting minutes from this meeting and last. Around the Room Went around the room, received updates from different organizations in attendance. Many of which are viewable ...
  • October 1st Meeting Minutes February 18, 2019 PSEC Meeting 10/01/2018 Agenda approved, minutes approved Around the room Some organizations are required to go through their HQ before communicating with their members to laws from Europe) Multiple clubs now have their events on the PSEC Calendar Treasurer Report Request to update roster Request for dues will be coming soon Nonprofit status is reinstated – this means PSEC is eligible for Boeing ...
  • January 7, 2019 Meeting Minutes January 29, 2019 The January meeting was held on January 7th at Razzis. Click for the minutes from that meeting.
  • September 10th, 2018 PSEC Board Meeting Minutes September 26, 2018 Present: John Schaufelberger, Charles Beard, Stan Dyck, Dave Butcher, Kathi Shoemake, Sam Gheesling, Paul Grant Pre-meeting discussion: Sam received estimates only from Ray’s Boathouse. Their winter arrangement may only accommodate 70 people. Compared to Museum of Flight, Ray’s comes to $84 per plate (no flower arrangement included). Currently we are at $75.63 per plate at MoF (without ...
  • June 4, 2018 Meeting Minutes September 6, 2018 PSEC Board Meeting Minutes June 4, 2018 Present: Stan Dyck, Dave Butcher, John Schaufelberger, Charles Beard, George Bondor, Jason Salazar, Kathi Shoemake, Tan, Sam Gheesling Call to Order 6:04 PM Approval of Agenda Motioned and Approved Approval of Minutes Motioned and Approved Around the Room Stan – IEEE – events calendar synced Excom meeting June 12th Kathi – ASHRAE – YEA June Reception at Redhook Brewlab June ...
  • Meeting Minutes, May 7, 2018 June 4, 2018 Attendance Sam, Stan, Chris, John, Charles Beard, Tan, George, Jason, Kathi Agenda Call to Order Approval of Agenda Approval of Minutes Around the Room Sam – ASME Chris – AIAA John – WSPE Charles – AIAA Tan – ASME Jason – Kathi – ASHRAE has Golf Tournament coming up in June and last Chapter meeting next week Treasurer Report Dave is on the east coast working No transactions last month Official IRS ...
  • Meeting Minutes, April 2, 2018 May 9, 2018 Notes from the April 2nd PSEC meeting
  • PSEC March 2018 Board Meeting Minutes March 19, 2018 March 5, 2018 Present: Chris Roberdeau, Sam Gheesling, Stan Dyck, Dave Butcher, John Schaufelberger, Don Flemming, Jason Salazar, Grace LeFebure, Hardik Dalal, George Bondor, Tan Our next meeting will be Monday March 5 at 6pm at Razzi’s in Greenwood. The agenda is below: Call to Order Start 6PM Approval of Agenda approved Approval of Minutes Minutes for Feb meeting still pending – ...

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